What Is a Notary?

What Is a Notary?

A Notary Public is a person authorized by the government (usually the Ministry of the Attorney General in Ontario) to witness and certify documents, administer oaths, and verify identities. Their primary role is to prevent fraud and ensure the authenticity of documents.

🔹 Who Can Be a Notary?

In Ontario, a lawyer or paralegal licensed by the Law Society of Ontario can apply to become a Notary Public. Some government employees may also be appointed for specific duties.

To be a notary, one must:

• Be at least 18 years of age

• Have no criminal record

• Be in good standing with a regulatory body (e.g., LSO)

🔹 What Can a Notary Do?

Notaries in Ontario can:

• Witness signatures on legal documents

• Certify true copies of original documents

• Administer oaths, affirmations, and declarations

• Complete jurat (certifications at the end of sworn statements)

• Prepare and notarize affidavits, statutory declarations, and consent forms

• Authenticate documents for international use (sometimes needing legalization or apostille via Global Affairs Canada)

🔹 Notary vs. Commissioner of Oaths

A Certifier has broader authority, especially for documents leaving Canada. A Commissioner of Oaths is more limited, usually only able to witness oaths or declarations within the province.

🔹 How Much Does a Notaries Cost?

Notaries fees vary by provider, but in Ontario, you can expect to pay:

• First document: $9.99–$60

• Additional documents: $10–$30 each

• Certified true copies: $15–$25 each

• Mobile notary (travel to you): $50–$150+ depending on location

• Bulk or corporate rates: Often available upon request

Always check if HST is included.

🔹 Types of Stamps Used by Document Signers

✅ Common Notarial Tools:

• A Signatory Seal/Stamp: Shows the name and official appointment of the notary

• Embosser (optional): Raises a mark into the paper for added security

• Jurat: A certification showing that the person swore or affirmed the truth

• Acknowledgment: Confirms that a person signed a document willingly

• Certificate of Notarial Act: Used when certifying copies or international documents

Examples of Commonly Notarized Documents:

• Power of Attorney

• Affidavits

• Statutory Declarations

• Real Estate Deeds

• Parental Consent Letters

• International Student Documents

• Passport and ID Copies

• Business Agreements

🔹 Final Thoughts

Whether you’re completing a legal process in Ontario or preparing a document for international use, a commissioner ensures your documents are signed, sworn, and verified properly.

If you need help notarizing a document, contact us today for fast, professional, and reliable notary services. We also offer mobile notary and evening appointments for your convenience.